ESP-11 Administrative Assistant
Company Name:
Human Resources
Lane: ESP-11
Calendar: 242 Days a year at 8 hours a day.
Supporting The District CFO, and 2 Assistant Superitendents
Closes: Friday, July 30, 2014 4:00 PM
## JOB DESCRIPTION
Under the supervision of the Deputy Superintendents or Director the District Secretary VI takes and transcribes dictation, screens, and telephone calls, makes travel reservations and prepares itineraries for administrator and Board members. Within direction and guidelines, incumbent acts as a resource to those requiring information regarding general District financial or educational administrative matters. Incumbent directs questions to appropriate department in the District, summarizes information received from subordinate departments and distributes the information where needed. Incumbent may have a major role in summarizing the important parts of department reports and/or typing the final District financial budget. Incumbent interacts with Board members, schedules meetings, takes minutes, and assists with budget and business operations.
## ESSENTIAL FUNCTIONS
Compiles, formalizes and distributes materials to Administrators, Directors, Consultants, Coordinators and Principals (e.g. activity calendars, financial forms).
Uses computer software to generate spreadsheets, reports, documents, and other materials.
Manages payroll for employees under the supervision of the Department.
Monitors budgets.
Manages NPO's, PO's and P-Card expenses.
Coordinates adult conference travel and manages student travel requests.
Tracks fundraising requests, sports camps, and other reports required by the Department.
Interacts with people in a professional manner, which shows sensitivity, tact, and patience.
Provides back up to other District Departments.
Assists Directors and Assistant Superintendent in employee evaluation process.
May have major role in organizing, typing and proofing various financial reports and documents, including the District's annual budget report.
Assists in arranging various meetings, scheduling rooms, arranging for refreshments. Inform personnel involved of meeting time, place and agenda.
As directed by supervisor, delegates tasks throughout the departments to support personnel.
Orders departmental materials and supplies.
Screens visitors and telephone callers, attempting to preserve their good will and save the time of the supervisor.
Prioritizes own work.
Acts as an information resource for District administrators, directors, consultants, coordinators, employees, parents, Board members and public.
Keeps supervisor's schedule.
May take or type minutes from high-level District meetings.
Business Services
Interacts with many departments in clarification of budget requests submitted to the administration.
Acts as an information resource for District administrators, directors, consultants, coordinators, employees, parents, Board members and public.
Schedules Board meetings. Attends meetings and takes accurate minutes of the proceedings. Types and prepares permanent record of the minutes for Board meetings which are approved by the Board of Education.
Follows-up on administrative matters.
Keeps supervisor's schedule.
May take dictation, transcribe letters and memoranda.
May type policies for Board approval.
May take or type minutes from high-level District meetings.
May type financial forms, bids.
Arranges travel reservations, itineraries, registration expenses and other details for conferences and conventions.
# NON-ESSENTIAL FUNCTIONS
Other duties as assigned.
This description should not be construed to contain every function/responsibility that may be required to be performed by an employee assigned to this position.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the education, knowledge and experience requirements; the machines, tools and equipment used; background; and any licenses or certifications required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
# QUALIFICATION REQUIREMENTS
Incumbent must be fingerprinted and clear a criminal backgrounds check.
Requires High school diploma, GED or equivalent as reviewed by the Department of Human Resources. Verification may be requested.
Requires one year of training in word processing, some experience in Microsoft Excel, appropriate use of computer and office machines, basic bookkeeping, office procedures, and interpersonal relations.
Requires four years job related work experience with demonstrated competence.
Successful and relevant prior District experience is preferred.
Requires ability to communicate clearly and precisely in a variety of significant situations (e.g. explaining policies, giving directions, coordinating).
Requires advanced skill in working well with others. Must respond to situations that are mostly unstructured and involve people highly placed in the organization.
Requires computer skills including spreadsheets and financial software.
Must have well-developed skill in grammar, spelling, letter construction and general communication.
Must have strong organizing abilities.
Requires good interpersonal skills. Interacts with District Administrators, vendors, Board members, State Office of Education personnel, attorneys, patrons, legislators, Districtwide personnel, business services and the public.
Previous experience working with high schools preferred.
NOTE: The Administration reserves the right to require specific training for this position. However, depending upon the type and quality of prior work experience and availability of formal training programs, some exchanges can be made between training and experience.
# PHYSICAL REQUIREMENTS_---Not limited to the following:_
Physical ability to perform the essential functions listed above with or without reasonable accommodation.
Requires the ability to lift a minimum of ten (10) pounds.
Possess the physical, mental, and emotional stability to work under stressful conditions, including but not limited to: deadlines, contract requirements, inspection requirements, and interaction with critical personnel.
_Note:_ _ This list of essential and marginal functions and of physical requirements is not exhaustive and may be supplemented in accordance with the requirements of the job._
All employees are required to participate in the District evaluation process.
It is the employee's responsibility to review and adhere to all district policies and procedures.
This information may be reviewed at
_ _
Date: 2014-07-21
Country: US
State: UT
City: Sandy
Postal Code: 84070
Category: Administrative/ClericalEstimated Salary: $20 to $28 per hour based on qualifications.
Human Resources
Lane: ESP-11
Calendar: 242 Days a year at 8 hours a day.
Supporting The District CFO, and 2 Assistant Superitendents
Closes: Friday, July 30, 2014 4:00 PM
## JOB DESCRIPTION
Under the supervision of the Deputy Superintendents or Director the District Secretary VI takes and transcribes dictation, screens, and telephone calls, makes travel reservations and prepares itineraries for administrator and Board members. Within direction and guidelines, incumbent acts as a resource to those requiring information regarding general District financial or educational administrative matters. Incumbent directs questions to appropriate department in the District, summarizes information received from subordinate departments and distributes the information where needed. Incumbent may have a major role in summarizing the important parts of department reports and/or typing the final District financial budget. Incumbent interacts with Board members, schedules meetings, takes minutes, and assists with budget and business operations.
## ESSENTIAL FUNCTIONS
Compiles, formalizes and distributes materials to Administrators, Directors, Consultants, Coordinators and Principals (e.g. activity calendars, financial forms).
Uses computer software to generate spreadsheets, reports, documents, and other materials.
Manages payroll for employees under the supervision of the Department.
Monitors budgets.
Manages NPO's, PO's and P-Card expenses.
Coordinates adult conference travel and manages student travel requests.
Tracks fundraising requests, sports camps, and other reports required by the Department.
Interacts with people in a professional manner, which shows sensitivity, tact, and patience.
Provides back up to other District Departments.
Assists Directors and Assistant Superintendent in employee evaluation process.
May have major role in organizing, typing and proofing various financial reports and documents, including the District's annual budget report.
Assists in arranging various meetings, scheduling rooms, arranging for refreshments. Inform personnel involved of meeting time, place and agenda.
As directed by supervisor, delegates tasks throughout the departments to support personnel.
Orders departmental materials and supplies.
Screens visitors and telephone callers, attempting to preserve their good will and save the time of the supervisor.
Prioritizes own work.
Acts as an information resource for District administrators, directors, consultants, coordinators, employees, parents, Board members and public.
Keeps supervisor's schedule.
May take or type minutes from high-level District meetings.
Business Services
Interacts with many departments in clarification of budget requests submitted to the administration.
Acts as an information resource for District administrators, directors, consultants, coordinators, employees, parents, Board members and public.
Schedules Board meetings. Attends meetings and takes accurate minutes of the proceedings. Types and prepares permanent record of the minutes for Board meetings which are approved by the Board of Education.
Follows-up on administrative matters.
Keeps supervisor's schedule.
May take dictation, transcribe letters and memoranda.
May type policies for Board approval.
May take or type minutes from high-level District meetings.
May type financial forms, bids.
Arranges travel reservations, itineraries, registration expenses and other details for conferences and conventions.
# NON-ESSENTIAL FUNCTIONS
Other duties as assigned.
This description should not be construed to contain every function/responsibility that may be required to be performed by an employee assigned to this position.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the education, knowledge and experience requirements; the machines, tools and equipment used; background; and any licenses or certifications required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
# QUALIFICATION REQUIREMENTS
Incumbent must be fingerprinted and clear a criminal backgrounds check.
Requires High school diploma, GED or equivalent as reviewed by the Department of Human Resources. Verification may be requested.
Requires one year of training in word processing, some experience in Microsoft Excel, appropriate use of computer and office machines, basic bookkeeping, office procedures, and interpersonal relations.
Requires four years job related work experience with demonstrated competence.
Successful and relevant prior District experience is preferred.
Requires ability to communicate clearly and precisely in a variety of significant situations (e.g. explaining policies, giving directions, coordinating).
Requires advanced skill in working well with others. Must respond to situations that are mostly unstructured and involve people highly placed in the organization.
Requires computer skills including spreadsheets and financial software.
Must have well-developed skill in grammar, spelling, letter construction and general communication.
Must have strong organizing abilities.
Requires good interpersonal skills. Interacts with District Administrators, vendors, Board members, State Office of Education personnel, attorneys, patrons, legislators, Districtwide personnel, business services and the public.
Previous experience working with high schools preferred.
NOTE: The Administration reserves the right to require specific training for this position. However, depending upon the type and quality of prior work experience and availability of formal training programs, some exchanges can be made between training and experience.
# PHYSICAL REQUIREMENTS_---Not limited to the following:_
Physical ability to perform the essential functions listed above with or without reasonable accommodation.
Requires the ability to lift a minimum of ten (10) pounds.
Possess the physical, mental, and emotional stability to work under stressful conditions, including but not limited to: deadlines, contract requirements, inspection requirements, and interaction with critical personnel.
_Note:_ _ This list of essential and marginal functions and of physical requirements is not exhaustive and may be supplemented in accordance with the requirements of the job._
All employees are required to participate in the District evaluation process.
It is the employee's responsibility to review and adhere to all district policies and procedures.
This information may be reviewed at
_ _
Date: 2014-07-21
Country: US
State: UT
City: Sandy
Postal Code: 84070
Category: Administrative/ClericalEstimated Salary: $20 to $28 per hour based on qualifications.
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